Greetings, Faculty and Staff:
It’s that time of the year again! We are quickly approaching the end of FY26. Following these deadlines below allows our team to ensure we provide the best service to all our programs and that we have ample time to process tasks by the Controller’s Office Fiscal Year-End Cutoff Deadlines. Please pay particular attention to the dates in early June and help us complete our end of fiscal year requirements by following these deadlines.
A few important items to note:
Personnel
- Please note that all Payroll Accounting Adjustments must be fully approved through Workday by July 8, 2026, by 5:00 pm. This means if you have any retroactive personnel funding assignments or payroll expense transfers to make within this fiscal year (July 1, 2025 – June 30, 2026), these need to be into the Finance Team by no later than June 12 in order for the Workday action to be initiated and approved at all levels on time.
- All payroll costing allocation adjustments for FY26 must be fully approved by 5:00 pm on July 6, 2026.
- For personnel with appointments or costing allocations ending on June 30th, the Finance Team will be contacting supervisors directly as per usual process for funding renewal details.
Purchasing
- You may continue to make online purchases between now through June 19 if your budget(s) you wish to charge the expense to has a June 30, 2026, end date. This is to ensure goods and services are received on or before June 30 to be charged to the current fiscal year. If you have a budget that has an end date beyond June 30 that the expenses can be charged to, this deadline does not apply.
- The last day for in person P-card purchases is June 26 to provide enough time for P-cardholders to reconcile all outstanding FY26 transactions. Please ensure you are submitting receipts to the p-cardholder as soon as a purchase is made and no later than June 19 . P-card purchasing can resume on July 1. If you have any urgent purchases that need to be made during the last week of June, we kindly ask that you contact our team to ensure that the purchase will make the cutoff; only if the purchase must be expensed in this fiscal year.
- All outstanding FY26 P-card transactions must be verified by July 8, 2026
- Finally, Equipment received on or before June 30, 2026, which meets Property Inventory criteria MUST have a property inventory tag assigned and the asset profiles updated in Workday to include serial number, manufacturer, and WSU location by July 10, 2025. Please work with Jennifer Buckles on our Finance Team.
Grants
- All grant accounting adjustments must be submitted by June 12, 2026. Please have any grant related accounting adjustments into the Grants Team ASAP, but no later than June 5 for the actions to be prepared, approved at all levels, and submitted to SPS in Workday on time.
Travel
- Spend Authorizations for FY26 travel must be submitted via Workday by June 30, 2026.
- Spend authorizations for travel expenses on or after July 1, 2026, that request cash advances prior to this date will be charged to the budget in the current fiscal year.
- Airline tickets purchased before July 1, 2026, for travel on or after July 1, 2026, will be charged to the current fiscal year.
If you have any questions or concerns, please feel free to contact the Finance Team.
Your cooperation is greatly appreciated.
Thank you!
Drew Lewis, Finance/Budget Manager