Personnel / Payroll

To appoint a new employee—or to renew or modify a current employee’s appointment—please complete the Personnel Request Form (.pdf) and submit to finance.cmp@wsu.edu.

1. Search and hire temporary worker.
2. Inform Finance Team of new employee.
3. Finance Team personnel support staff confirms or creates a WSU ID for employee.
4. Fill out the Personnel Request Form (.pdf) and return to the Finance Team.
   • If you do not have all of the information needed to properly fill out the Personnel Request Form, please contact the Finance Team for assistance.
5. Have the employee email the Finance Team at finance.cmp@wsu.edu to schedule I-9 verification
   • List of Acceptable Documents for I-9 Completion (pdf)
   • W-4 Form is completed in Workday
     • Federal Withholding Elections Reference Guide
   • Direct Deposit Information

New employees should be provided with the correct onboarding packet for their classification, and return completed forms to the Admin Team.

• CSANR: Submit documents to the Admin Team (finance.cmp@wsu.edu).
• Mount Vernon: Submit documents to Robin Miller (robin.m.miller@wsu.edu).
• Puyallup: Submit documents to the Admin Team (finance.cmp@wsu.edu).

• Faculty and AP (overtime exempt) Employees
  • Employee Request and Correct Time Off
• Civil Service Employees
  • How to Enter Time
  • Enter and Correct Time
  • Enter and Correct Time via Workday Mobile App
  • Employee Request and Correct Time Off
• Temporary/Hourly Employees
  • How to Enter Time

• Supervisors should notify the appropriate member of the Admin Team as soon as they know that an employee or graduate student will be leaving:
  • CSANR: Please notify the Admin Team (finance.cmp@wsu.edu).
  • Mount Vernon: Please notify Robin Miller (robin.m.miller@wsu.edu) to begin a Front Office Employee Departure Checklist.
  • Puyallup: Please notify Charity Johnson (charity.johnson@wsu.edu) to begin a Front Office Employee Departure Checklist.
• Complete one of the following departure checklists depending on classification:
  • Faculty and Staff Departure Checklist for faculty, AP and Civil Service staff;
  • TEMP Employee Exit Checklist for hourly time-slip employees; or
  • Graduate Student Exit Information – Faculty Advisor Checklist.
• All employees and grad students complete the Forwarding Address Information.
• Graduate Students complete the Departing Graduate Student Exit Checklist.

• In order to ensure coverage under workers’ compensation and to ensure that the University is covered for liability purposes, volunteer designation must occur before any duties are performed. The department is to maintain records for each volunteer on the Volunteer Monthly Report which include the following information:
  • Name of volunteer
  • Name of department
  • Month of activity
  • Dates, times, and hours of activity performed by the volunteer
  • Description of volunteer services provided
  • Name of department employee who supervised the volunteer
  • University account number that supports workers’ compensation premium charges (see BPPM 30.07)
  • Expenditure authority name, telephone, and e-mail address
• By the 15th of each month, please send the completed Volunteer Monthly Report to finance.cmp@wsu.edu so they can submit this completed form to HRS to report volunteer activity for the previous month.
• Volunteers are subject to the same University requirements for safety procedures orientation and training as employees (see SPPM 2.16). Complete the required safety trainings located in the onboarding packet and submit to the front office for filing in the volunteer files.
• The department is to maintain each volunteer file for six years after termination of service.

1. Onboarding Packet Cover Page
2. New Employee Checklist
3. NWREC Personnel Handbook
4. New Employee Onboarding Online Resources
5. I-9 List of Acceptable Documents
6. Emergency Contact Information
7. Key Request/Assignment & Proxcard Request Form
8. Safety Orientation Checklist
9. Safety Training Checklist
10. Hazard Communication Training Certification
11. New Hire Checklist: Pest Management Recommendations and Testing
12. WPS Agricultural Safety Pesticide Training Log
13. NWREC Emergency Evacuation
    • Procedures
    • Lists for Emailing

1. Onboarding Packet Cover Page
2. Entering Graduate Student Checklist
3. NWREC Personnel Handbook
4. New Employee Onboarding Online Resources
5. I-9 List of Acceptable Documents
6. Emergency Contact Information
7. Key Request/Assignment & Proxcard Request Form
8. Safety Orientation Checklist
9. Safety Training Checklist
10. Hazard Communication Training Certification
11. New Hire Checklist: Pest Management Recommendations and Testing
12. WPS Agricultural Safety Pesticide Training Log
13. NWREC Emergency Evacuation
    • Procedures
    • Lists for Emailing

Related Documents

• Departing Graduate Student Checklist

1. Onboarding Packet Cover Page
2. Temporary Employee Orientation Checklist
3. Requirements for Temporary Employment
4. NWREC Personnel Handbook
5. New Employee Onboarding Online Resources
6. I-9 List of Acceptable Documents
7. Emergency Contact Information
8. Key Request/Assignment & Proxcard Request Form
9. Safety Orientation Checklist
10. Safety Training Checklist
11. Hazard Communication Training Certification
12. New Hire Checklist: Pest Management Recommendations and Testing
13. WPS Agricultural Safety Pesticide Training Log
14. NWREC Emergency Evacuation
    • Procedures
    • Lists for Emailing

• Orientation Checklist for Supervisors
• New Employee Onboarding Schedule
• New Employee Onboarding Online Resources
• Emergency Contact Information
• I-9 List of Acceptable Documents
• Key Request Form
• Safety Orientation Checklist
• Safety Training Checklist
• New Hire Checklist: Pest Management Recommendations and Testing

• Temporary Employee Orientation Checklist
• Requirements for Temporary Employment
• New Employee Onboarding Online Resources
• Emergency Contact Information
• I-9 List of Acceptable Documents
• Key Request Form
• Safety Orientation Checklist
• Safety Training Checklist
• New Hire Checklist: Pest Management Recommendations and Testing