What is required to have a volunteer in my program?
In order to ensure coverage under workers’ compensation and to ensure that the University is covered for liability purposes, volunteer designation must occur before any duties are performed. The department is to maintain records for each volunteer on the Volunteer Monthly Report which include the following information:
Name of volunteer
Name of department
Month of activity
Dates, times, and hours of activity performed by the volunteer
Description of volunteer services provided
Name of department employee who supervised the volunteer
University account number that supports workers’ compensation premium charges (see BPPM 30.07)
Expenditure authority name, telephone, and e-mail address
Volunteers are subject to the same University requirements for safety procedures orientation and training as employees (see SPPM 2.16). Complete the required safety trainings located in the onboarding packet and submit to the front office for filing in the volunteer files.
The department is to maintain each volunteer file for six years after termination of service.