Please note: We can appoint to salary Step F at our discretion; anything above this step needs a strong justification as well as a resume from the employee. Also, all non-permanent positions will have a two step salary increase at 12 months and each year thereafter.
Determine non-permanent employee type (scheduled or non-scheduled)
Non-Permanent Scheduled (NPS). A non-student hired to meet temporary workload needs for 2 years or less, and is assigned a schedule with a fixed number of working hours in a workweek. For example, an employee could work 15 hours per week but the days and times of the work may vary. Nonpermanent Scheduled employees will be paid on an exception basis similar to Civil Service, Administrative Professional, and Faculty employees. They will have a set salary that is prorated for their established FTE. This means they will be paid the same amount each pay cycle unless a pay affecting time event (e.g. leave without pay, straight time hours, premium pay hours etc.) is submitted and approved during the pay cycle.
Non-Permanent Non-Scheduled (NPNS). A non-student hired to meet intermittent workload needs, is temporary in nature (less than 2 years), and who is not assigned a fixed schedule or amount of working time in a workweek that is less than full-time. For example, the employee may work 20 hours one week, 5 hours the next week, and 10 hours the next on a variable schedule. Nonpermanent Nonscheduled (NPNS) employees are paid on an hourly basis based upon the hours submitted and approved on their time entry calendar each pay cycle.
Finance Team personnel support staff confirms or creates a WSU ID for employee. We will need the following information to create their profile in myWSU and generate a WSU ID number:
Full legal name
Date of birth
SSN (Employee should contact Andrea Engle directly at 253-445-4508 to provide this information).
What is required to have a volunteer in my program?
In order to ensure coverage under workers’ compensation and to ensure that the University is covered for liability purposes, volunteer designation must occur before any duties are performed. The department is to maintain records for each volunteer on the Volunteer Monthly Report which include the following information:
Name of volunteer
Name of department
Month of activity
Dates, times, and hours of activity performed by the volunteer
Description of volunteer services provided
Name of department employee who supervised the volunteer
University account number that supports workers’ compensation premium charges (see BPPM 30.07)
Expenditure authority name, telephone, and e-mail address
Volunteers are subject to the same University requirements for safety procedures orientation and training as employees (see SPPM 2.16). Complete the required safety trainings located in the onboarding packet and submit to the front office for filing in the volunteer files.
The department is to maintain each volunteer file for six years after termination of service.
What is the process for hosting visiting faculty and scholars?